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Sheet 01.5

Commercial  audio  visual  for  Melbourne  businesses.

Boardroom and meeting room AV, digital signage and sound systems, installed for businesses across Melbourne and Victoria by the crew that also runs the data cabling and the network.

Commercial audio visual in a Melbourne office tends to fail at the cable and the network port, not at the screen. One crew does both here, so the room is cabled, patched and documented as part of the building, and it works without someone from IT standing in it.
Sheet
Audio-visual
Area served
Melbourne & VIC
Hours
Mon–⁠Fri 07:00–⁠16:00
Quote
Itemised, no charge
AV-10

What  commercial  audio  visual  work  includes.

Five items. Most rooms take two or three.

Ref Item
  • AV-11

    Boardrooms and meeting rooms

    The display, camera, microphones and speakers, with a laptop connection at the table.

    • Wall displays
    • Camera and microphones
    • Ceiling or bar speakers
    • Cable concealed where the wall allows
  • AV-12

    Video conferencing

    A room set up for the conferencing platform your business already uses, on a cabled network port.

    • Microphones reach the far end of the table
    • Dedicated or laptop-driven rooms
    • Cabled data point at the display
  • AV-13

    Digital signage

    Screens in reception, on the shop floor or in the warehouse. Content can be changed over your own network, where that suits the site.

    • Screens and mounting
    • Media player per screen
    • Data point behind each screen
    • Content updated over your network, where it suits the site
  • AV-14

    Sound systems

    Speakers and an amplifier for music, announcements and presentation audio, zoned so the warehouse and the office are not at one volume.

    • Ceiling and wall speakers
    • Amplifier mounted in the rack
    • Separate volume zones
    • Microphone and source inputs
  • AV-15

    Room control

    One panel that turns the room on, picks the source and sets the volume.

    • Wall or table control panel
    • Single-action start
    • Source selection
    • Configuration handed over
AV-20

The  room  comes  before  the  screen.

Four decisions to settle before anything is ordered.

01 Room system or laptop.
If the same people meet on the same platform most days, fit a dedicated room system: a call starts from the panel. If visitors present from their own machines, the room needs a cable at the table that puts a laptop on the display. Many boardrooms need both.
02 Screen size from the furthest seat.
The display is sized from the back of the room, not from the wall it hangs on. A spreadsheet has to be readable from the furthest chair.
03 Microphones from the table length.
A camera bar under the screen hears the people near it. On a long table the far end goes quiet for everyone on the call, so the microphones move to the table or the ceiling. In a video conferencing room, that is decided at the design stage.
04 Cable before wireless.
Room systems and signage players belong on a cabled data point. Wireless presentation is a convenience on top. Where guests rely on wireless in the room, business Wi-Fi is designed with it.

Have these ready for the site visit

  • How many people sit in the room, and how long the table is.
  • What is normally on screen: faces, slides or spreadsheets.
  • Which conferencing platform the business uses.
  • Whether visitors present from their own laptops.
  • Where the nearest data point and power outlet are.
AV-30

The  cabling  crew  installs  the  AV.

An AV installer who does not touch the network can leave a display on the guest Wi-Fi and a note for IT. A cabler who does not touch the AV can leave the data point on the wrong wall.

Here the same crew runs the data cabling, patches the room into the rack and sets up its network port. Boardroom AV installation becomes part of the cabling job: the cable to the screen goes in while the ceiling is open, and the choice between Cat6 and Cat6A is made once for the room and the floor.

When a call drops later, the room is in the as-built documentation with the rest of the building. Where a fault can be diagnosed remotely, business IT support does that first, before anyone drives out.

Send the room dimensions and a photo of the display wall.

AV-40

How  the  job  runs.

  1. 01

    Site attendance.

    We stand in the room: seat count, table length, the display wall, what is behind it and where the nearest data point is. No charge, no obligation.

  2. 02

    Itemised quote.

    The display, camera, microphones, speakers and control are named line by line, with the cabling beside them.

  3. 03

    Install.

    Our own crew runs the cable, mounts the equipment and patches the room into the rack. Ceiling work in a room that is in use is scheduled and announced in advance.

  4. 04

    Commissioning.

    Every device is tested and demonstrated. A meeting room is best proved on a live call: the picture from the furthest seat, the audio from the far end of the table, the laptop cable tried. Ask to be in the room for it.

  5. 05

    Handover.

    You receive the administrator credentials, the configuration and the as-built documentation.

AV-50

What  the  quote  depends  on.

  • The number of rooms and screens.
  • Room size and table length, which set the display size and the number of microphones.
  • The cable route from the display to the table and back to the rack.
  • Whether a data point and power already exist behind each screen.
  • How many sound zones there are, and how many speakers each one needs.
  • Whether it is scheduled with cabling, Wi-Fi or security from the rest of what we install.
AV-90

Questions  we  get  asked.

Questions about rooms, screens and sound. Quotes, ownership and subscriptions are answered on the Solutions sheet.

What does a meeting room need for video calls?

A display, a camera, microphones, speakers and a cabled network port. The camera has to frame every seat and the microphones have to reach the far end of the table. Those two are what the people on the other end notice. A laptop cable at the table covers visitors.

Do we need a dedicated room system, or can people plug in a laptop?

It depends on how the room is used: a dedicated system suits daily use on one conferencing platform, and a laptop-driven room suits occasional use and visitors. The dedicated system starts a call from a panel and is always on the network. The laptop room has less equipment in it and depends on whoever brings the laptop.

Will video calls work over the office Wi-Fi?

They will, but the room itself should not rely on it. A fixed room device on a cabled data point does not compete with every phone and laptop in the office. Wi-Fi is for the people in the room.

Does digital signage need its own network?

Not its own network, but its own cabled data point. A separate network segment is the tidy way to run it, because each screen has a media player that pulls content over the network. A segment can be set up for signage when the screen goes in, where that suits the site.

Can AV be added to a room that is already finished?

Yes. Cable is run through the ceiling space and down the wall cavity behind the display, so the finished room shows a screen and no leads. Where a wall is solid the cable goes in surface duct, so agree the route before work starts.

Who changes what is on the signage screens?

You do. The login is handed over at commissioning with the rest of the administrator credentials. Content can be updated from a computer on your own network, where the signage is set up that way.

Can the AV go in during an office fit-out?

Yes, and it is the right time for it. The cable to the display and the table is run with the data cabling while the ceiling and walls are open. Nothing is chased into a finished wall later.
AV-95

Related  sheets.

Send  us  the  room.

The room dimensions, a seat count and a photo of the display wall are enough to start. Enquiries are read during business hours, Monday to Friday, 07:00–16:00.

Transmittal Issued for enquiry
To
Gentex AU · Tullamarine VIC
Reply
Phone or email, usually the same business day
Attending
Mon–⁠Fri 07:00–⁠16:00
Licensing
Victorian Private Security Licence